Credit Authorization

It is highly recommended to use a CREDIT CARD AUTHORIZATION FORM your records for each client’s credit card transaction. This form gives you signed authorization to charge your client’s credit card and protects you in the event of chargebacks, debit memo’s, and/or disputes. This form is for your own record keeping to be included in your client’s file. It is not necessary to send this form to KHM Travel corporate office or accounting.

It is important to have your client enter his or her name exactly how it appears on their credit card. Example: your client profile information may indicate John Smith, however the name on the credit card may be Jonathan A. Smith. It is also recommended to keep records of all posted credit card transactions (deposits, additional amounts paid, final payment, etc) that pertain to each itinerary or trip transaction. Request a copy of the front and back of the credit card and photo ID to retain for your records.